09.02.09
Some Basic Tips for Live Event Production
Although every organizer is likely to encounter some troubles now and then while organizing the event, there are a few faults that shouldn’t be made. So it’s the case that live event production is fundamentally about being very well prepared. To make sure all functions as smoothly as possible, write a “to do” list to guarantee you haven’t left out any of the essential areas of planning an event. The points below are just typical matters to anticipate. Therefore, it’s requisite to prepare for all likely matters – the following is not an exhaustive listing of what to look out for.
Ahead of ratifying a contract, ensure your event won’t occur on any public holiday or on the day of an important sporting event. Find out when school holidays occur, as many parents may have planned a holiday during that time. It is essential that you confirm the date of the event with all individuals to ensure that everyone understands the time and location of the event.
Take a look at a venue before booking it. It might be hard to get the time to make the trip, but this really is important. By visiting the venue prior to the actual event, you confirm your understanding of the location size, the atmosphere, and the degree of trouble in actually getting to the location. It will also assist you in producing accurate directions and maps for your clients, and allow you to know the people you’ll be working with at the venue.
Get specific – don’t sign a contract unless it is suitably thorough in its terms and conditions. It is insufficient to just expect fuzzy words to carry the same meaning to both parties of the contract. If feasible, state all dates, times and agreed upon prices in the contract. For instance, if a location is experiencing redevelopment, it should be stated explicitly when this renovation work will be completed by.
Plan ahead. Create various back up plans in case your initial plan of action simply won’t work with the budget or timing. Never assume everything will run without a hitch. Examine all details at least twice and produce checklists to help keep you on track.
